Knowledge Base
Mastering Ratio Aucta.
Learn how to leverage enterprise-grade project controls to track your projects and protect your margins — the same earned-value engine behind every report in the platform.
Earned Value (EVM) Engine
Move from guesswork to measurement. Planned Value (PV), Earned Value (EV) and Actual Cost (AC) are calculated in real time.
- Eliminate spreadsheet errors
- Native financial health scores
Work in Progress (WIP)
Instant visibility into unbilled revenue. Track "To be Billed" vs "To be Collected" balances dynamically to prevent leakage.
- Real-time collection pipeline
- Identify unbilled work
Forecasting (EAC)
See the end of the project today. Estimate at Completion is derived from current performance indices to flag overruns early.
- Cost Performance Index (CPI)
- Proactive course correction
AI Control Expert
Decision support that monitors SPI and CPI variance and drafts actionable recovery levers the moment a project drifts.
- Continuous margin monitoring
- PM-reviewed health alerts
Intelligent Billing
Bridge effort and revenue. Sync searchable time records with Xero so every billable hour is captured and paid.
- Seamless Xero integration
- Searchable time records
Governance
A permanent record of truth. Immutable weekly snapshots of project health plus professional white-label invoices.
- Weekly audit snapshots
- Professional white-labeling
Worked Example
Reading a performance snapshot
Northgate ERP Rollout · snapshot 31 May 2026 · month 5 of 9
This project is 62.5% complete but spending faster than it is earning. Here is exactly how the engine reaches that verdict — and what it asks the sponsor to decide.
% Complete
62.5%
EV / BAC
SPI
0.86
behind schedule
CPI
0.91
over budget
EAC
$528K
BAC $480K
VAC
−$48K
projected overrun
Finish
13 Nov
~6 wks late
Performance Indices
At 0.91, every $1 spent is buying only $0.91 of work. The team is over budget on what it has delivered so far.
At 0.86, the project is completing about 86% of the work it planned to by now — roughly six weeks of slippage.
Financial Status
- Budget (BAC)
- $480,000
- Earned Value (EV)
- $300,000
- Actual Cost (AC)
- $330,000
- Planned Value (PV)
- $350,000
Forecast & Decision
Holding current efficiency, the project finishes at $528K — a $48K overrun.
1.20
Remaining work must run at 1.20 efficiency to still hit budget — current CPI is only 0.91.
What the sponsor is being asked to decide
The numbers turn into a single question, not a wall of indices: the project will land $48K over and ~6 weeks late unless something changes. The engine drafts the three recovery levers — scope, resourcing, or budget — for the PM to review before the sponsor ever sees them.
- Estimate to complete (ETC)
- $198,000
- Forecast final cost (EAC)
- $528,000
- Variance at completion
- −$48,000
Interactive Tutorials
Platform overview — every module at a glance
A high-level tour of the whole system — Dashboard, Projects, Time Records, Expenses, Invoicing, Reporting, the AI Project Manager, Xero and Administration — and how data flows from plan to cash. Start here, then dive into the detailed tours below.
Timecard workflow — step-by-step tour
An animated walkthrough of creating a timecard, logging hours, the grid quick-fill shortcuts, submitting, and manager approval. Plays automatically — or use the controls to go at your own pace.
Invoicing process — step-by-step tour
An animated walkthrough of raising an invoice: selecting a project, picking unbilled time & disbursements, applying write-downs, creating the draft, issuing & syncing to Xero, and marking it paid. Plays automatically — or use the controls.
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